Bonaventure is seeking an organized and motivated Administrative Assistant to join our team to work directly with our Development Director and Interior Designer.  

We are looking for individuals with a strong, exacting sense of focus and a consistent standard of excellence. You should be self-motivated and pride yourself in regularly meeting or beating deadlines. We are looking for someone with the ability to anticipate needs and quickly adapt to changing priorities. You should be meticulous, self-reliant and possess high levels of accuracy. Qualified candidates will demonstrate progressive development in office administration and assisting high level, busy Executive Officers.

The Development Assistant works closely with the Director of Development to communicate necessary procedures, tasks and deadlines to ensure the successful completion of development projects. 

Key Responsibilities (Development):

• Meet with Director of Development and Interior Designer daily to review current tasks. This entails updating and maintaining the Director’s agenda and prioritizing duties based on importance and deadlines. 
• Check-in daily with each Development Team Member and assist with tasks as necessary and assess progress for Director. Tasks include phone calls, preparing for postal delivery, typing documents, setting up file folders, photocopies, scanning documents, binding materials, faxing documents, scheduling and coordinating various meetings and conference calls and processing e-mails.  Establish order of priority and due dates for all tasks. Must be prepared to take on new tasks as they arise and prioritize them accordingly.
• Field outside calls from front desk, team members’ voicemail and home office development questions.
• Process and distribute incoming mail to the appropriate Team Member or department.
• Process invoices and reconcile monthly credit card statements to appropriate Project Manager.
• Update and maintain weekly Development Agenda and attend each meeting. 
• File Management; update and organize all electronic and hard files
• Assist with management of Development Schedules.
• Housekeeping/organization of Development Department
   

Key Responsibilities (Interior Design):

• Assist with Interiors Design projects: Selections, specifications, schedules.
• Order and track samples from multiple vendors.
• Create manifest, place and track purchase orders for Interiors and Operations. Manage vendors, warehouses and installation companies.
• Track and receive items for projects that have been shipped to the home office.
• Assist with multi-day Interior installs. Will involve occasional travel and physical work.
• General team participation with overall office management and housekeeping.
   

Requirements:

• Strong written and verbal communication skills with attention to detail.
• Great customer service skills
• Self-directed problem solver: takes initiative, proactively addresses problems; can work with minimal oversight once familiar with job requirements.
• Proficient in Microsoft applications including Outlook, Word, and Excel.
• Team Player; demonstrates ability to work within cross-functional teams, in a support role.
• Highly organized and flexible; with the ability to prioritize multiple projects and meet deadlines, often with frequent interruptions and changing circumstances, in a high volume, fast-paced work environment.
• 2-years successful experience in an administrative and clerical support role with increasing responsibilities
• 2-year college degree; bachelor’s degree preferred.
   

This position is located at Bonaventure Senior Living Home Office:

3425 Boone Road SE
Salem, OR 97317
Phone: 503-566-5715

Top reasons to work at Bonaventure

• Health Benefits – Medical and dental coverage.
• Flexible Spending Account – For Healthcare and Day Care expenses.
• Retirement – Generous 401k matching program.
• Professional Growth – We provide on the job paid training. In addition, we provide paid education assistance and career advancement thru promotions to qualified individuals.
• Continuing Education Reimbursement.
• Paid Time Off – To have fun, take care of yourself and your family.
   

A positive attitude, a commitment to teamwork, and strong interpersonal communications are important for success. We are a fast paced, socially diverse organization. We pride ourselves on our services and culture. 

At Bonaventure, we are dedicated to the development and operation of only the highest quality senior living communities throughout the Western United States.  Our Mission is to provide an exceptional senior lifestyle through a dedicated and compassionate team, innovative communities and enriched services that promotes dignity, choice and independence.